11th May 2022 Annual Meeting Minutes
GLENTWORTH PARISH COUNCIL
Minutes of the Annual Meeting of Glentworth Parish Council
Date: Monday 11th May 2022
Venue: Glentworth Village Hall
Attendance: Councillors: J. Latham, W. Annibal, C. Montgomery, H Fitzpatrick, E. Rook, C. Hebborn. Also attending: G. Monks (Clerk)
1105/1 Election of Chairman and receive Declaration of Acceptance of Office
Councillors RESOLVED to elect Councillor Latham as Chairman. Councillor Latham accepted. The declaration of acceptance was signed.
1105/2 Apologies for absence
Apologies received and accepted from Councillor S. Tymoszczuk and District Councillor Howitt-Cowan, PCSO McFaul, County Councillor C. Perraton-Williams.
1105/3 Election of Vice- Chairman
Councillors RESOLVED to elect Councillor Annibal as Vice-Chairman. The declaration of acceptance was signed.
1105/4 Election of other Officers and Committee representatives
Councillors RESOLVED that the Village Hall representative is Councillor Hebborn and the GDPR representative is Councillor Hebborn.
1105/5 Minutes of the Meeting of Glentworth Parish Council held on Monday 30th March 2022
Councillors RESOLVED to approve the Minutes taken on 30th March 2022.
1105/6 To Review and Approve Standing Orders
Councillors RESOLVED to approve and adopt the Standing Orders.
1105/7 To Review and Approve Financial Regulations
Councillors RESOLVED to approve and adopt the Financial Regulations.
1105/8 To appoint an Internal Auditor for 2022/23
Councillors RESOLVED to appoint Bridget Solly as the Internal Auditor.
1105/9 To Review and Approve the Health and Safety Policy
Councillors RESOLVED to approve and adopt the Health and Safety Policy.
1105/10 To Review and Approve the procedure for handling requests under the Freedom of Information Act 2000
Councillors RESOLVED to approve and adopt the Freedom of Information Act procedure.
1105/11 To Review and Approve Equal Opportunity Policy
Councillors RESOLVED to approve and adopt Equal Opportunity Policy.
1105/12 To Review and Approve Complaints Procedure
Councillors RESOLVED to approve and adopt the Complaints Procedure.
1105/13 To Review and Approve Disciplinary and Grievance Hearing Procedure
Councillors RESOLVED to approve and adopt Disciplinary and Grievance Hearing Procedure.
1105/14 To Review and Approve the Data Protection Policy
Councillors RESOLVED to approve and adopt the Data Protection Policy.
1105/15 To confirm Councillors had reviewed their Register of Interests
Councillors confirmed that these had been reviewed.
1105/16 To adopt the section 137 limit 2022/23
Councillors RESOLVED to adopt the s137 limit of £8.82 per person on the electoral register.
1105/17 To consider 2022/23 PC Meeting dates/time/venue
Councillors RESOLVED to approve the meeting dates proposed by the Clerk.
1105/18 Review the Internal Audit Report and approve the payment of the fee
The report was received and accepted. Councillors RESOLVED unanimously to pay the audit fee.
1105/19 External Audit Exemption
Councillors RESOLVED unanimously not to declare an exemption.
1105/20 To Review and Approve the 2021/22 Annual Governance Statement
Councillors reviewed the statement. Councillors RESOLVED unanimously to approve the Annual Governance Statement.
1105/21 To consider the 2021/22 Accounting statements
Councillors considered the accounting statements.
1105/22 To Approve the 2021/22 Accounting Statements
Councillors RESOLVED unanimously to approve the accounting statements.
1105/23 Review and Approve payroll administration fee
Councillors RESOLVED unanimously to pay the payroll fee of £174.
1105/25 Planning Matters to be Reported and Considered:
144670, Woodside Cottage, 18-20, Kexby Road, Glentworth, Gainsborough, Lincolnshire, DN21 5DQ extension and alterations to form ground floor en-suite guest bedroom and first floor en-suite master bedroom - no comments made.
144821, Land adjacent to 1 & 3 St Georges Hill Glentworth Gainsborough DN21 5DB, removal of outbuildings and rebuilding to provide 1no. dwelling, single garage and associated access & landscaping – comments were agreed about road safety at the corner of St Georges Hill and the need to retain the street signage.
1105/26 Accounts
Councillors RESOLVED to approve the financial report and approve electronic payments 670 to 675.
Payee Amount
670 G. Monks (April 2022 salary and backpay)
671 DI Accountants (Payroll administration) £174
672 Paul The Gardener (Pocket Park Maintenance) £17.50
673 Glentworth Village Hall (Room hire 2021/22) £96
674 G. Monks (reimbursement postage) £2.85
675 B. Solly (Internal audit fee) £30
1105/27 Banking signatory
Councillors RESOLVED unanimously to add Councillor Latham as a new signatory for the Natwest account.
1105/28 To receive reports for discussion
Play Area and Pocket Park risk assessment Report by the Clerk: The Clerk reported that the play park equipment was operationally safe to use, however, the cars had been dismantled by somebody. The defibrillators are emergency ready.
Recreation area project: Councillor Latham updated Councillors noting that the expected start date for installation will be in July. It’s hoped there will be an opening ceremony and the Fisher Boat may be named. Councillor Latham will liaise with the Village Hall Committee about the play park opening and engaging with older children about their play needs.
Councillor Hebborn said that there is land to the north of St Georges Hill that may be dangerous for children if they play there. The Clerk will let GSF know.
Village Noticeboard: The Clerk reported that it is due to be delivered in late June and the location will need to be agreed.
Platinum Jubilee: The arrangements for the jubilee events were discussed. A wildlife lectern will be ordered and installed in Pocket Park. Councillors RESOLVED unanimously to allow a budget of £100 for a new tree to also be introduced. The Clerk will order the lectern from Allen Signs.
Code of Conduct: Councillors RESOLVED unanimously to adopt the West Lindsey LGA code of conduct.
Donation priorities: Councillors RESOLVED unanimously to prioritise donations requested from CAB (c.£50), RBL (c.£17.50), LIVES (c.£50) plus an ad hoc additional amount of £50 should a separate request be made by an organisation that benefits the village. This will be reviewed annually.
1105/29 Correspondence for Information
All correspondence was noted by Councillors.
1105/30 Minor items/ Agenda items for the next meeting
None.
1105/31 Date of Next Meeting
The next Meeting of Glentworth Parish Council will be on Monday 29th June 2022.
Meeting Ended: 20.56