Annual Parish Council Meeting 4th May 2021 Agenda
GLENTWORTH PARISH COUNCIL
The Annual Meeting of Glentworth Parish Council will take place via ZOOM on Tuesday 4th May 2021 commencing at 7.30 pm
Public participation
Members of the public may raise subjects which they wish to bring to the attention of the Parish Council.
Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting
is declared opened. The time will be restricted to 15 minutes maximum unless the council decides
otherwise. Listeners should note that decisions cannot be made at this meeting on items not on the agenda.
AGENDA
0405/1 Election of Chairman and receive Declaration of Acceptance of Office
0405/2 Apologies for absence
0405/3 Election of Vice- Chairman
0405/4 Election of other Officers and Committee representatives
Village Hall representative / Play Area Project Representatives/ GDPR representative
0405/5 Minutes of the Meeting of Glentworth Parish Council held on Monday 31st March 2021
0405/6 To Review and Approve Standing Orders
0405/7 To Review and Approve Financial Regulations
0405/8 To appoint an Internal Auditor for 2021/22
0405/9 To Review and Approve the Health and Safety Policy
0405/10 To Review and Approve the procedure for handling requests under the Freedom of Information Act 2000
0405/11 To Review and Approve Equal Opportunity Policy
0405/12 To Review and Approve Complaints Procedure
0405/13 To Review and Approve Disciplinary and Grievance Hearing Procedure
0405/14 To Review and Approve the Data Protection Policy
0405/15 To confirm Councillors have reviewed their Register of Interests
0405/16 To adopt the section 137 limit 2021/22
0405/17 To consider 2021/22 PC Meeting dates/time/venue
0405/18 Review the Internal Audit Report and approve the payment of the fee
0405/19 External Audit Exemption Consider whether to declare exemption
0405/20 To Review and Approve the 2020/21 Annual Governance Statement
0405/21 To consider the 2020/21 Accounting statements
0405/22 To Approve the 2020/21 Accounting Statement
0405/23 Review and approve payroll administration fee
0405/24 Consider renewal of ZOOM subscription
0405/25 Planning Matters to be Reported and Considered: 142651, The Pebbles 5 Stoney Lane Glentworth Gainsborough DN21 5DF, first floor extension, porch and other internal alterations including new detached garage and workshop. 142659, Land south of A631 Hemswell Cliff, approval of reserved matters to erect 163no. dwellings considering appearance, landscaping, layout and scale - following outline planning permission 134720 granted 19 December 2017.
0405/26 Accounts
• To receive the financial report
• To approve the final financial accounts for 2020/21
• To approve payments for: G.Monks (March 2021 salary) £285.66; G.Monks (April 2021 salary) £290.46
B.Solly (Internal Audit Fee) £30; Paul The Gardener (Pocket Park Maintenance) £35; DIAccountants Ltd (Payroll Administration) £168; S. Tymoszczuk (reimbursement plants) £53.10
0405/27 To receive reports for discussion
• Play Area and Pocket Park risk assessment Report by the Clerk
• Recreation area project Update
• Speed Warning sign Update
• Covid-19 Review of community measures
• Northlands Road Update of work undertaken
• Footpath to Harpswell
• Village Information room
0405/28 Correspondence for Information
• Paul Howitt-Cowan update (circ 27/4)
• LALC News (circ 27/4)
0405/29 Minor items/ Agenda items for the next meeting
0405/30 Date of Next Meeting
G Monks 28th April 2021