18th May 2020 Minutes APCM
GLENTWORTH PARISH COUNCIL
Minutes of the Annual Meeting of Glentworth Parish Council
Date: Monday 18th May 2020
Venue: SKYPE
Attendance: Councillors: W. Annibal, C. Montgomery, J. Latham, M. Crampton, S. Tymoszczuk. Also attending: G. Monks (Clerk), District Councillor Howitt-Cowan.
1805/1 Election of Chairman and receive Declaration of Acceptance of Office
Councillors RESOLVED to elect Councillor Latham as Chairman. Councillor Latham accepted. The declaration of acceptance will be signed at the next available opportunity.
1805/2 Apologies for absence
Apologies received and accepted from Councillors C. Hebborn and Lee and PCSO McFaul, County Councillor C. Perraton-Williams.
1805/3 Election of Vice- Chairman
Councillors RESOLVED to elect Councillor Annibal as Vice-Chairman. The declaration of acceptance will be signed at the next available opportunity.
1805/4 Election of other Officers and Committee representatives
Councillors RESOLVED that the Village Hall representative is Councillor Annibal; there is no need for a Personnel Committee currently; Play Area project representatives are Councillors Crampton and Hebborn and the GDPR representative is Councillor Hebborn.
1805/5 Minutes of the Meeting of Glentworth Parish Council held on Monday 30th March 2020
Councillors RESOLVED to approve the Minutes taken on 30th March 2020.
1805/6 To Review and Approve Standing Orders
Councillors RESOLVED to approve and adopt the Standing Orders.
1805/7 To Review and Approve Financial Regulations
Councillors RESOLVED to approve and adopt the Financial Regulations.
1805/8 To appoint an Internal Auditor for 2020/21
Councillors RESOLVED to appoint Bridget Solly as the Internal Auditor.
1805/9 To Review and Approve the Health and Safety Policy
Councillors RESOLVED to approve and adopt the Health and Safety Policy.
1805/10 To Review and Approve the procedure for handling requests under the Freedom of Information Act 2000
Councillors RESOLVED to approve and adopt the Freedom of Information Act procedure.
1805/11 To Review and Approve Equal Opportunity Policy
Councillors RESOLVED to approve and adopt Equal Opportunity Policy.
1805/12 To Review and Approve Complaints Procedure
Councillors RESOLVED to approve and adopt the Complaints Procedure.
1805/13 To Review and Approve Disciplinary and Grievance Hearing Procedure
Councillors RESOLVED to approve and adopt Disciplinary and Grievance Hearing Procedure.
1805/14 To Review and Approve the Data Protection Policy
Councillors RESOLVED to approve and adopt the Data Protection Policy.
1805/15 To confirm Councillors had reviewed their Register of Interests
Councillors confirmed that these had been reviewed.
1805/16 To adopt the section 137 limit 2020/21
Councillors RESOLVED to adopt the s137 limit of £8.32 per person on the electoral register.
1805/17 To consider 2020/21 PC Meeting dates/time/venue
Councillors RESOLVED to approve the meeting dates proposed by the Clerk.
1805/18 Review the Internal Audit Report and approve the payment of the fee
The report has not yet been received. This will be reviewed at the next meeting.
1805/19 External Audit Exemption
A decision is deferred until the next meeting.
1805/20 To Review and Approve the 2018/19 Annual Governance Statement
The review and approval was deferred until the next meeting.
1805/21 To consider the 2019/20 Accounting statements
The review and approval was deferred until the next meeting.
1805/22 To Approve the 2019/20 Accounting Statements
The review and approval was deferred until the next meeting.
1805/23 Planning Matters to be Reported and Considered:
140984, 36 Church Street Glentworth Gainsborough DN21 5DJ, removal of garage and erection of cabin; comments will be returned to request a condition that there should be no continuous occupation of the cabin of more than 30 days.
140993, Glentworth Hall Northlands Road Glentworth Gainsborough DN21 5DL, new gates and piers; comments will be returned saying that the track is not a public highway and is privately owned. It is also a public footpath.
140994, Glentworth Hall Northlands Road Glentworth Gainsborough DN21 5DL, Listed building consent for new gates and piers; comments the same as 140993.
1805/24 Accounts
Councillors RESOLVED to approve the financial report and approve electronic payments 596 to 598.
Payee Amount
596 A Deptford (Defibrillator battery and pads) £118.44
597 G. Monks (April salary)
558 Paul The Gardener (Pocket Park Maintenance) £17.50
Councillors approved the final financial accounts for 2019/20.
1805/25 To receive reports for discussion
Play Area and Pocket Park risk assessment Report by the Clerk: The Clerk noted that the play park is closed as recommended by the Government. Councillors agreed to open Pocket Park in line with Government recommendations but members of the public should maintain social distancing. The defibrillator is operational.
Recreation area project: Revised quotations are awaited. District Councillor Howitt-Cowan agreed to approach WLDC with respect to grants for the Village Hall.
Speed Warning Sign: Councillors RESOLVED to purchase an Evolis 6 speed warning sign from ElanCity. The Clerk will liaise with LCC Highways about preparing the 3 locations on Kexby Road.
COVID-19: Councillors agreed to continue with the current measures in place.
Defibrillator: A second defibrillator at the Kexby Road end of the village would need to be located on an external wall. The Clerk will send a letter to residents in this area to ask whether anyone would be amenable.
1805/26 Correspondence for Information
All correspondence was noted by Councillors.
1805/27 Minor items/ Agenda items for the next meeting
The Clerk was asked to try to establish the owner of Northlands Track.
1805/28 Date of Next Meeting
The next Meeting of Glentworth Parish Council will be on Monday 22nd June 2020.
Meeting Ended: 20.56