17th May 2023 Annual Meeting Agenda
GLENTWORTH PARISH COUNCIL
The Annual Meeting of Glentworth Parish Council will take place at Glentworth Village Hall on Wednesday 17th May 2023 commencing at 7.30 pm
Public participation
Members of the public may raise subjects which they wish to bring to the attention of the Parish Council.
Items relating to matters on the agenda will be taken first and any decisions will be made when the meeting
is declared opened. The time will be restricted to 15 minutes maximum unless the council decides
otherwise. Listeners should note that decisions cannot be made at this meeting on items not on the agenda.
AGENDA
1705/1 Election of Chairman and receive Declaration of Acceptance of Office
1705/2 Apologies for absence
1705/3 Election of Vice- Chairman
1705/4 Receive Declaration of Acceptance Forms
1705/5 Consider Co-Option for Councillor vacancy
1705/6 Election of other Officers and Committee representatives Village Hall rep & GDPR rep
1705/7 Minutes of the Meeting of Glentworth Parish Council held on Wednesday 29th March 2023
1705/8 To Review and Approve Standing Orders
1705/7 To Review and Approve Financial Regulations
1705/9 To appoint an Internal Auditor for 2023/24
1705/10 To Review and Approve the Health and Safety Policy
1705/11 To Review and Approve the procedure for handling requests under the Freedom of Information Act 2000
1705/12 To Review and Approve Equal Opportunity Policy
1705/13 To Review and Approve Complaints Procedure
1705/14 To Review and Approve Disciplinary and Grievance Hearing Policies
1705/15 To Review and Approve the Data Protection Policy
1705/16 To Review and Approve the Communications Policy
1705/17 To confirm Councillors have reviewed their Register of Interests
1705/18 To adopt the section 137 limit 2023/24
1705/19 To consider 2023/24 PC Meeting dates/time/venue
1705/20 Review the Internal Audit Report and approve the payment of the fee
1705/21 External Audit Exemption Consider whether to declare exemption
1705/22 To Review and Approve the 2022/23 Annual Governance Statement
1705/23 To consider the 2022/23 Accounting statements
1705/24 To Approve the 2022/23 Accounting Statement
1705/25 Chairman to sign and date the Accounting statements
1705/26 Review and approve payroll administration fee
1705/27 Police Report Update from PCSO
1705/28 District Council and County Council Issues Update by Councillor
1705/29 Clerks Report
1705/30 Planning Matters to be Reported and Considered: 146586, Land adjacent to Chapel Lane Glentworth Gainsborough DN21 5DE, proposed outdoor equestrian arena with perimeter fencing for private recreational use. 146694, Hall Farm, Middle Street, Glentworth, Gainsborough, Lincolnshire, DN21 5DA, prior notification to erect steel portal framed agricultural building for crop storage.
1705/31 Accounts
• To receive the financial report
• To approve the final year-end financial accounts for 2022/23 and the CIL return
• To approve payments for: G.Monks (April 2023 salary) £, S Tymoszczuk (Reimbursement Plants) £40, B.Solly (Internal Audit Fee) £30; DG Accountants (Blyton) Ltd (Payroll Administration) £156, Glentworth Village Hall (Room Hire) £105
1705/32 To receive reports for discussion
• Play Area and Pocket Park risk assessment Report by the Clerk
• Clock Repair Decision whether to pay for this work
• Glentworth/ Harpswell Bridleway Update
• Christmas Tree Update on permanent hole
• IGas Decide upon next steps
• Parish Council Social Media
1705/33 Correspondence for Information
• P. Howitt-Cowan (circ 11/5/23)
1705/34 Minor items/ Agenda items for the next meeting & Date of Next Meeting